Accounts Payable



The primary purpose of your job position as ACCOUNTS PAYABLE BOOKKEEPER is to perform bookkeeping duties in an efficient manner, in accordance with established procedures, and as directed by your Administrator.


Listed below is an outline of the duties and responsibilities that you will be required to perform Even though your job description is broad, every effort has been made to make this outline as complete as possible. HOWEVER, we must emphasize that you MAY be required to perform other related duties and activities.

  • Receive and follow Accounts Receivable guidelines as outlined in our established policies and procedures and as instructed by your Administrator

Operate paging/telephone system as required (optional)

Answer telephone, determine nature of call, and relay information within the facility as necessary

Receive inquiries and release information in accordance with established policies & procedures

Receive requests from within the facility and locate personnel through paging system

Assist with administrative duties, as directed

Maintain CONFIDENTIALITY of pertinent resident care information to assure resident rights are protected

Attend and participate in inservice educational classes and on-the-job training programs, as directed

Assure that work/assignment areas are neat, clean, and office equipment is covered before leaving such areas on breaks, end of the work day, etc.

Responsible for billing and collecting all moneys owed to the facility as outlined in the collections policy. Meet all deadlines required by Corporate Office

Responsible for the maintenance of all residents’ financial records

Maintains an accurate daily census and reports census daily to appropriate persons

Maintains accurate resident fund ledgers in a timely manner for residents. Provides quarterly statements to residents/responsible party

Responsible for timely collections of all claims and for posting these to appropriate accounts

Responsible for the necessary follow-up of any unpaid claims

Responsible for the timely collections of all claims and for posting these to appropriate accounts

Responsible for meeting all deadlines and submitting required reports on a timely basis

Involved in all admissions to the facility to help insure the proper financial papers are signed by the resident/responsible party and to insure that explanation of the financial responsibilities are explained in detail

Insure that all financial folders are maintained appropriately

Verify that deposits are written correctly before taking them to the bank

Accounts Payables:

  • Purchase orders


Vender files


Bind reports

Payroll: (Back-up Bookkeeper)

  • Set up employee in payroll journal

Payroll file maintenance

Keep record of vacation earned and sick time accruals

KRONOS (see KRONOS manual)

Hours report

Turnover reports

Sign up employees for insurance and start payroll deductions the first pay period after the effective date

Check insurance invoice against the payroll register

Keep punch detail record on file for each employee

Petty Cash:

  • Disburse, keep up with receipts, purchase orders, and reimburse

Reconcile with bank statement

Meal sales

Assist in answering telephone, when necessary

Responsible for meeting all deadlines timely & for submitting required reports on a timely basis

Other related duties as may become necessary or as directed by your Administrator


  • Sitting, standing, bending, lifting, and moving intermittently during working hours

Works in well-lighted/ventilated office areas

Subject to frequent interruptions

Willingness to work beyond normal working hours and in other positions temporarily, as necessary

Attend and participate in continuing education programs, as directed

Subject to pressure from multiple calls

May be subjected to infectious diseases, substances, contaminated articles, etc.

Communicate with nursing and other department personnel

This facility will make reasonable accommodations that will permit an employee to perform the essential functions of his or her position.

Accounting, Health Care, Other
Experience: Not Specified

Ayden Court Nursing and Rehabilitation Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ayden Court Nursing and Rehabilitation Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ayden Court Nursing and Rehabilitation Center expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ayden Court Nursing and Rehabilitation Center’s employees to perform their job duties may result in discipline up to and including discharge.