Accounts Payable

 ACCOUNTS PAYABLE / PAYROLL


PURPOSE OF YOUR JOB POSITION:

The primary purpose of your job position as ACCOUNTS PAYABLE BOOKKEEPER is to perform bookkeeping duties in an efficient manner, in accordance with established procedures, and as directed by your Administrator.

MAJOR DUTIES AND RESPONSIBILITIES:

Listed below is an outline of the duties and responsibilities that you will be required to perform Even though your job description is broad, every effort has been made to make this outline as complete as possible. HOWEVER, we must emphasize that you MAY be required to perform other related duties and activities.


  • Receive and follow Accounts Receivable guidelines as outlined in our established policies and procedures and as instructed by your Administrator


Operate paging/telephone system as required (optional)


Answer telephone, determine nature of call, and relay information within the facility as necessary


Receive inquiries and release information in accordance with established policies & procedures


Receive requests from within the facility and locate personnel through paging system


Assist with administrative duties, as directed


Maintain CONFIDENTIALITY of pertinent resident care information to assure resident rights are protected


Attend and participate in inservice educational classes and on-the-job training programs, as directed


Assure that work/assignment areas are neat, clean, and office equipment is covered before leaving such areas on breaks, end of the work day, etc.


Responsible for billing and collecting all moneys owed to the facility as outlined in the collections policy. Meet all deadlines required by Corporate Office


Responsible for the maintenance of all residents’ financial records


Maintains an accurate daily census and reports census daily to appropriate persons


Maintains accurate resident fund ledgers in a timely manner for residents. Provides quarterly statements to residents/responsible party


Responsible for timely collections of all claims and for posting these to appropriate accounts


Responsible for the necessary follow-up of any unpaid claims


Responsible for the timely collections of all claims and for posting these to appropriate accounts


Responsible for meeting all deadlines and submitting required reports on a timely basis


Involved in all admissions to the facility to help insure the proper financial papers are signed by the resident/responsible party and to insure that explanation of the financial responsibilities are explained in detail


Insure that all financial folders are maintained appropriately


Verify that deposits are written correctly before taking them to the bank



Accounts Payables:


  • Purchase orders


Vouchers


Vender files


Batch


Bind reports





Payroll: (Back-up Bookkeeper)


  • Set up employee in payroll journal


Payroll file maintenance


Keep record of vacation earned and sick time accruals


KRONOS (see KRONOS manual)


Hours report


Turnover reports


Sign up employees for insurance and start payroll deductions the first pay period after the effective date


Check insurance invoice against the payroll register


Keep punch detail record on file for each employee




Petty Cash:


  • Disburse, keep up with receipts, purchase orders, and reimburse


Reconcile with bank statement


Meal sales


Assist in answering telephone, when necessary


Responsible for meeting all deadlines timely & for submitting required reports on a timely basis


Other related duties as may become necessary or as directed by your Administrator




WORKING CONDITIONS:


  • Sitting, standing, bending, lifting, and moving intermittently during working hours


Works in well-lighted/ventilated office areas


Subject to frequent interruptions


Willingness to work beyond normal working hours and in other positions temporarily, as necessary


Attend and participate in continuing education programs, as directed


Subject to pressure from multiple calls


May be subjected to infectious diseases, substances, contaminated articles, etc.


Communicate with nursing and other department personnel


This facility will make reasonable accommodations that will permit an employee to perform the essential functions of his or her position.


Full-Time
Accounting, Health Care, Other
Experience: Not Specified
05/11/2018

Ayden Court Nursing and Rehabilitation Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ayden Court Nursing and Rehabilitation Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ayden Court Nursing and Rehabilitation Center expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ayden Court Nursing and Rehabilitation Center’s employees to perform their job duties may result in discipline up to and including discharge.